Terms & conditions

Schedule to the Terms and Conditions

All capitalised terms set out in this Schedule provide definition for the Competition Terms and Conditions.


My Park Rules Competition 2015


202020 Vision and Australian Institute of Landscape Architects (AILA)

Competition Website

Entry Restrictions

(Clause 4)

Entry to the Competition is open to:

  • Registered Kindergarten and Day Care Centers in Australia;
  • Public Primary Schools in Australia;
  • Public High Schools in Australia; and
  • Local Councils and affiliated community groups.

Entrants and guests must be:

  • Registered Kindergarten or Day Care staff/parents representative group or similar;
  • Public Primary school aged children and staff/parents representative group or similar;
  • Public High School aged children and staff/parents representative group or similar;
  • Local Council staff; or
  • Individual(s) acting on behalf of a community group.

Competition Period

(Clause 5)

Phase One
Commences: Monday, 6th October 2015
Submission Period Ends: Midnight (AEST) Sunday, 6th December 2015
Voting Period Ends: 5pm (AEST) Tuesday, 8th of December 2015

Phase Two
Commences: Tuesday 8th December 2015
Ends: Midnight Thursday 10th December 2016

Phase Three
Commences: Friday 11th December 2016
Concept Design Submitted: Midnight Thursday 31st March 2016
Ends: Midnight Monday, 12th May 2016


A Submission means an entry into the Competition, within Submission Period of the Competition Period, as outlined in the Entry Method.

Nominated Space

The Nominated Space refers to the outdoor area outlined in the Submission being selected for re-design and development.

Entry Method

(Clause 6)

To enter, Entrants must:
Record and upload a video Submission to the Competition Website, including:

  • An introduction to the Nominated Space;
  • An explanation of why their Nominated Space should be chosen to be re-designed and developed;
  • An explanation of how their school and community would benefit from and use a re-designed and developed Nominated Space; and
  • Five words that describe their dream outdoor space.

Video Submissions must be between one (1) and four (4) minutes in length.

In the case where a video Submission is not possible, an image-based Submission will also be accepted. Image-based Submissions must visually depict the Nominated space, and be accompanied by answers in writing to the above four points. Each answer must be 30 words or less. Image-based Submissions can a photograph, illustration, painting or digital image, and must be able to be uploaded to the Competition Website.

No physical Submissions of any kind will be accepted.

Maximum Number of Submissions

(Clause 7)

Entrants may enter more than one Submission, but can only win one Prize in any given year.

The Jury

(Clause 8)

The Jury refers to a panel of industry experts, selected by the Organisers to act in a judging capacity for Phase Two and Phase Three of the Competition. In their role, members of The Jury will evaluate Competition Submissions against a set of Judging Criteria.

Judging Criteria

(Clause 8)

The Judging Criteria refers to a set of benchmarks by which Submissions will be judged by The Jury. The Judging Criteria for the Competition falls under four themes:

  1. Creativity and originality of a Submission;
  2. Community engagement and involvement demonstrated in a Submission;
  3. Potential social, physical and environmental benefits created through the use of outdoor green space outlined in a Submission; and
  4. Suitability of the Nominated Space in a Submission to be constructed in an eight (8) month period.

Voting and Judging Process

(Clause 8)

There will be three (3) phases of voting and judging:

1. Phase One – Submission period and Public vote 
At the commencement of Phase One, Entrants are invited to enter a Submission to the Competition as outlined in the Entry Method. Submissions will be accepted until the end of the Submission Period, as outlined in the Competition Period. After 12 October 2015, your Submission will be open to a public voting process as soon as it has been approved. Members of the public will be allowed to vote for the Submissions they support. There will not be a restriction on the number of entries on which an individual can vote, however multiple votes by an individual on one entry is in breach of Clause 20, and these votes will not be tallied as part of the final entry. At the conclusion of Voting Period in Phase One, the five (5) submissions with the highest number of votes in each state will progress to Phase Two.

2. Phase Two – Jury vote
At the commencement of Phase Two, The Jury will be presented with five (5) finalists from each state and territory. The Jury will have five (5) days to complete a judging process, at the conclusion on which, one (1) finalist from each state and territory will be chosen to progress to Phase Three. These finalists will be awarded the title of State Finalists.

3. Phase Three – Consultation Process and Jury vote
At the commencement of Phase Three, each State Finalist will be partnered with a landscape architect who has been nominated by the Organisers. The landscape arc(Clause 9)

There will be one (1) Major Prize awarded to a National Winner, and eight (8) Minor Prizes, of which one (1) will be awarded to each State Finalist.

Minor Prizes

Each State Finalist will win:
A Consultation Process with a nominated landscape architect, who will create a landscape design for the Nominated Space

Major Prize

The National Winner will win:

  • The design and documentation of the Final Space completed by a registered landscape architect;
  • Complimentary product supplied for the Final Space from AILA’s sponsors and supporters;
  • A local contractor, secured by AILA, to supervise the construction of the landscape design;
  • AILA’s support in liaising with the school P&C to deliver the project; and
  • AILA’s support liaising with the State Government to secure assistance for approvals and construction of the outdoor space.

The Final Space is the space undertaken for construction as part of the Major Prize.

This construction will take place during the Time Period of May 2016 and October 2016.

Prize Restrictions

(Clauses 10 - 15)

Winner Notification

(Clause 16)

The eight (8) State Finalists will be notified on Friday 11th December 2015, via the phone and email contact details included in their submission.

The National Winner will be notified on Thursday 12th May, via the phone and email contact details included in their submission.

Rights in Your Submission

(Clauses 17 – 21)

Terms and Conditions


1. By entering the Competition, you agree to be bound by these Terms and Conditions. Any instructions relating to the Competition on the Organisers’ Website form part of these Terms and Conditions.

2. Any capitalised terms used in these Terms and Conditions have the meaning given in the Schedule, unless stated otherwise.

3. The Organisers may in their absolute discretion refuse to award any Prize to any Entrant who fails to comply with these Terms and Conditions.

Entry Restrictions

4. Eligibility to enter the Competition is subject to the Entry Restrictions. Entrants cannot be a company. Immediate family members, employees and contractors of the Organisers, The Jury and any agencies, retailers and suppliers directly associated with the Competition, or with the provision of the Prize, are not eligible to enter.

Competition Period

5. The Competition will be conducted during the Competition Period. Any Submission received after the expiry Submission Period of Phase One of the Competition Period will be deemed invalid. No responsibility is accepted by the Organisers for late, lost, delayed or misdirected Submissions. Any public votes received after the expiry of the Voting Period in Phase One of the Competition Period will be deemed invalid. No responsibility is accepted by the Organisers for late, lost, delayed or misdirected votes, including any technical errors which hinder the voting process.

Entry Method

6. To enter the Competition, Entrants must act in accordance with the Entry Method (and any other entry details provided by the Organisers on the Website) during Phase One of the Competition Period.

Maximum Number of Submissions

7. Entrants can enter the Competition up to the Maximum Number of Submissions. Competition Submissions must be entered separately and each Submission must individually meet the requirements in the Schedule and are subject to the Entry Restrictions.

Judging Details

8. The Entrant(s) whose Submission is judged by The Jury to be the best example of the benchmarks outlined in the Judging Criteria will win the Prize. Chance plays no part in determining the Prize winners. Decisions of the Organisers and The Jury are final and will be binding on each person who enters the Competition and no correspondence will be entered into.


9. Prizes will be awarded as specified in the Schedule. The Organisers and their partners will make every effort to ensure the design of Final Space is constructed, however should there be unforeseen complications or issues, the Organisers may be limited in their ability to fulfil the construction component.

Prize Restrictions

10. Unless otherwise specified in the Schedule, the Organisers will not be responsible for any additional costs associated with use of the Prizes. The Prize winner(s) (and, if applicable, their guest(s) is responsible for all costs associated with using the Prize.

11. The Organisers reserve the right to determine the Final Space which will be undertaken as part of the Prize. The Final Space may be different to the original Nominated Space in the Submission.

12. The Prize winner(s) must be available and willing to redeem Prizes during the Time Period stipulated by the Organisers. If the Prize winner(s) is not able to redeem the Prize during the Time Period, the Organisers may determine another Prize winner in their absolute discretion.

13. No component of the Prize can be transferred or redeemed for cash.

14. All Prizes are subject to availability. In the event that any of the Prizes or part of a Prize becomes unavailable due to circumstances beyond the Organisers’ reasonable control, the Organisers reserves the right to provide a similar product to suit the design brief.

Winner Notification

15. Unless advertised differently, the Prize winner(s) will be notified in accordance with the Winner Notification details in the Schedule.

Rights in Your Submission

16. To be eligible for a Prize your Submission must only include original material created by you or material that you have permission to use.

17. By entering your Submission to the Organisers, you grant the Organisers;

a. the right to reproduce and communicate your Submission to the public in whole or in part, in perpetuity and throughout the world in any media; and
b. the right to publicise, broadcast and communicate to the public your name, character, likeness or voice for any promotion or matter incidental to the Competition with no compensation to you for such use.

18. You understand and agree that your Submission may be edited or adapted at any time by the Organisers for legal, editorial or operational reasons.

19. As a condition of accepting Prizes, winner(s) must sign any legal documentation as and in the form required by the Organisers and/or Prize suppliers in their absolute discretion, including but not limited to a legal release and indemnity form.


20. Any attempt to interfere with the normal functioning of the Website or to otherwise undermine the legitimate operation of this Competition is prohibited and will render all Submissions entered by that Entrant invalid.

21. You warrant that:

a) your Submission is your original work, and to the extent it is not, you have obtained the relevant permission;
b) all details provided with your Submission are true and accurate;
c) you have all necessary rights to give the Organisers the entitlements granted under these Terms and Conditions;
d) use of your Submission by the Organisers, in accordance with these Terms and Conditions, will not infringe the rights of any third parties; and
e) your Submission does not breach any law.

22. You acknowledge that the Organisers are under no obligation to use your Submission, and any reproduction and/or communication of your Submission to the public by the Organisers (in accordance with these Terms and Conditions) is at the complete discretion of the Organisers.

23. The Organisers will collect your personal information for the purposes of conducting the Competition. In doing so, the Organisers may disclose your personal information to those associated with delivery of the competition.

23a. The organiser assumes that all competition entries are made so having had all permission granted by parents of those whose images may appear. Competition content will be used solely for the purpose for competition judging and promotion for the duration of the campaign. Any further use will be done so with the written permission of the entrant. No content acquired throughout the course of the competition will be used for commercial use. 

24. If there is any event that prevents or hinders the Organisers’ conduct of the Competition or the Organisers’ ability to deliver the Prize to the Prize winner(s), the Organisers may, in their discretion, cancel the Competition and recommence it at another time under the same conditions.

25. The Organisers are not responsible for any incorrect or inaccurate information, or for any failure of the equipment or programming associated with or utilised in the Competition, or for any technical error that may occur in the course of the administration of the Competition. The Organisers assume no responsibility for any theft or destruction or unauthorised access to or alteration of Submissions.

26. To the full extent permitted by the law, the Organisers will not be liable for any delay, death, injury, damages, expenses, or loss whatsoever (whether direct or consequential) to persons or property as a result of any person entering into the Competition or accepting or using any Prize.